INPUT folder
To put an Email into the sellEbit system you save it as a file in the
INPUT folder. This can be done in several ways:
- Save mail as a text files from outlook by using the File->Save
As.. menu.
- Automatically download new mail from a dedicated mail address.
- Save all mail from a mail box as a text file by using the
Outlook File->Save As.. menu, and then use a menu item to extract
the individual mail
messages.
The sellEbit system continually looks in the folder for mail to
process.
Mail placed into the INPUT folder is treated as new mail. There is
another folder that is used for older mail when you dont want to send
Email to customers. For example when you first start to use sellEbit
you will probably export all your old mail from outlook and place it
into the oldMailInput folder to load up the database with historical
data. Thereafter you use the INPUT folder so an acknowledgement and
receipt are sent to the customer and the sale details appear in the
list of current orders.
The processing of Emails and the status is shown in the control tab.
The number of mail messages waiting to be processed is shown, as is the
number of Emails waiting to be sent (e.g. receipts).
These numbers will usually be close to zero.
Processing can be enabled disabled with the check boxes (and clicking
apply). The rate of processing can also be set.
You can also define mail addresses from which mail is to be
automatically retrieved. If you have several web sites you could have
several different mail addresses.
The parameters to define the mail address (name, password, host) are
the same as you would put into Outlook to set up a new address.
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